Supplier notifications

Go to the notifications panel on the left sidebar menu

You will see the supplier notifications on the third tab after the customer notifications option on the second, here you have to configure the email subject, email body, SMS body & Whatsapp text, so whenever you do the following things, it will automatically send notifications.

New Order
Payment Paid
Items Received
Items Pending
Purchase Order

Configuration:

You need to configure the SMTP/SMS server from Settings -> Business Settings -> Email Settings/SMS Settings and for WhatsApp, the web should be open in your web browser.

Customization:

You can change/modify these templates however you want.

Even though you can set up these template settings, you will get default notifications but if you want to make it more professional you can copy and paste the below templates one by one into your notification's setup.

0. Steps to setup templates

Copy the template text from the below tabs
Login and go to your business notifications settings
Paste your copied text on each tab (Email/SMS/WhatsApp)

1. New order notifications

Email Subject:

New Order Request – {business_name}

Email Body:

Dear {contact_business_name},

Greetings from {business_name},

Subject: New Order Request 🏷️

We have a new order with reference number {order_ref_number} kindly process the products as soon as possible.

S.N.	Order Ref Number	Business Address	Business Phone
1	{order_ref_number}	{location_address}	{location_phone}

S.N.

Order Ref Number

Business Address

Business Phone

{order_ref_number}

{location_address}

{location_phone}

This is a system-generated email.

– Regards {business_name}

Dear {contact_name}, 
We have a new order with reference number {order_ref_number} 
– Regards {business_name}

Dear {contact_name},
We have a new order with reference number {order_ref_number}. 
Kindly process the products as soon as possible.
- Regards {business_name}

2. Payment Paid Notifications

Email Subject:

Payment Paid Successfully – {business_name}

Email Body:

Dear {contact_business_name},

Greetings from {business_name},

Subject: Payment Paid ✅

We have paid the amount रु{paid_amount} again order number {order_ref_number}.

S.N.	Order Ref Number	Payment Ref Number	Paid Amount
1	{order_ref_number}	{payment_ref_number}	रु{paid_amount}

S.N.

Order Ref Number

Payment Ref Number

Paid Amount

{order_ref_number}

{payment_ref_number}

रु{paid_amount}

Make sure to kindly note it down.

This is a system-generated email.

If you have any queries or support, please contact us at {location_phone}.

– Regards {business_name}

Dear {contact_name},
We have paid the amount रु{paid_amount} 
Invoice number {order_ref_number} 
– Regards {business_name}.

Dear {contact_name},
We have paid the amount रु{paid_amount} again invoice number {order_ref_number}.
Make sure to kindly note it down.
- Regards {business_name}

3. Items Received Notifications

Email Subject:

Items Received Successfully – {business_name}

Email Body:

Dear {contact_business_name},

Greetings from {business_name},

Subject: Items Received 📦

We have received all items from order reference number {order_ref_number} thank you for processing it.

S.N.	Order Ref Number
1	{order_ref_number}

This is a system-generated email.

If you have any queries please contact us at {location_phone}.

– Regards {business_name}

Dear {contact_name},
We have received all items from invoice reference number {order_ref_number} 
– Regards {business_name}

Dear {contact_name},
We have received all items from invoice reference number {order_ref_number}. Thank you for processing it.
- Regards {business_name}

4. Items Pending Notifications

Email Subject:

Items Pending – {business_name}

Email Body:

Dear {contact_business_name},

Greetings from {business_name},

Subject: Items Pending 📥

This is to remind you that we have not yet received some items from invoice reference number {order_ref_number}.

S.N.	Order Ref Number
1	{order_ref_number}

Please process it as soon as possible.

This is a system-generated email.

If you have any queries please contact us at {location_phone}.

– Regards {business_name}

Dear {contact_name},
This is to remind you that we have not yet received some items from {order_ref_number} please process it asap
– Regards {business_name}

Dear {contact_name},
This is to remind you that we have not yet received some items from invoice reference number {order_ref_number}.
Please process it as soon as possible.
- Regards {business_name}

5. Purchase Order Notifications

Email Subject:

New Purchase Order – {business_name}

Email Body:

Dear {contact_business_name},

Greetings from {business_name},

Subject: Purchase Order 🎯

We have a new purchase order with reference number {order_ref_number} the respective purchase document is attached here.

S.N.	Order Ref Number
1	{order_ref_number}

Kindly process our orders as soon as possible.

This is a system-generated email.

If you have any queries or support, please contact us at {location_phone}.

– Regards {business_name}

Dear {contact_name},
We have a new purchase order with reference number {order_ref_number} 
– Regards {business_name}

Dear {contact_name},
We have a new purchase order with reference number {order_ref_number}. 
The respective invoice is attached here.
- Regards {business_name}

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Last updated 3 months ago