KB CloudERP - Help Center
Feature RequestRoadmapAPICompany
  • Overview
    • About
    • Changelog
    • Support
  • Knowledge Base
    • Get Started
      • How to register your business in KB CloudERP?
      • How to do a quick setup of business settings?
      • How to setup your company details?
      • How to setup multiple business locations/warehouse?
      • How to set up a bank/cash?
      • How to add payment accounts in KB CloudERP?
      • How to setup and edit payment methods?
      • How to setup tax rates, tax groups & disable tax?
      • How to setup an invoice scheme?
      • How to setup invoice layout?
      • How to add types of service?
      • How to change the theme color?
    • Import
      • Import products using Excel file templates
      • Import opening stock using Excel template
      • Import contacts using Excel file templates
      • Import sales using Excel file templates
    • Users
      • How do you setup roles?
      • How to add user?
      • How to assign location to user?
      • How to add commission agents?
    • Contacts
      • Add supplier & customers
      • Add customer groups
      • Add opening balance & payments
      • Add advanced balance
      • Add credit limit for customers
      • View customer & supplier ledger
    • Products
      • Add product category
      • Add product units
      • Add product variations
      • Add products
      • Add product types
      • Add opening stock
      • Duplicate product
      • Product warranty
      • Printing labels/barcode
      • Product selling price groups
      • Product expiry settings
      • What is stock transfer?
      • What is stock adjustment?
      • Product stock history
      • Edit products (bulk edit)
      • Delete products (bulk delete)
      • How to do price update?
      • Product tax types
    • Purchase
      • Adding purchase
      • Purchase order
      • Purchase requisition
      • Purchase payment
      • Purchase invoice
      • Different purchase price
      • Purchase with excise/custom duty
    • Sales/Sell
      • POS screen guide
        • Finalize sales options
        • Tender change
        • Adding payments from contact
        • Previous sale amount in sales
        • Use case of suspended sales
        • Rounding mechanism explained
        • Adding bonus or free items at sale
        • Featured products in the POS screen
        • Display product unit price in POS
        • Shipments, home delivery, or parcel management
        • Cash denomination
      • Sales subscriptions
      • Sales services
      • Sales return
      • Sales order
      • Discounts by brand, category, location
      • Displaying QR code in invoice
      • Gift receipt
      • Proforma invoice
      • Invoice external URL
    • Expenses
      • Add expense categories
      • Add expenses
      • Add recurring expenses
      • Add expenses refund
      • Add payroll expenses
    • Reports
      • How to check reports?
      • Cash register report
      • Stock expiry report
      • How to export your data/reports?
    • Notifications
      • Notifications templates
        • Ledger notifications
        • Customer notifications
        • Supplier notifications
      • How to setup SMS notifications
      • How to setup email notifications
      • Auto send notifications
    • Custom Labels
      • Custom payments
      • Contact custom fields
      • Products custom fields
      • Location custom fields
      • User custom fields
      • Purchase custom fields
      • Purchase shipping custom fields
      • Sell custom fields
      • Sale shipping custom fields
      • Type of service custom fields
    • Settings
      • How to search in settings?
      • Disable tax rates
      • Decimal precision for currency & quantity
      • Disabling printing receipts on the POS screen
      • Enable customer reward points
      • Stock accounting methods
      • Lot number/IMEI serial tracking
    • Modules
      • Accounting Module
      • Restaurant Module
        • Add tables
        • Add modifiers
        • Add table bookings
        • Enable service staff
        • Enable service staff pin
        • Kitchen dashboard
        • Kitchen orders
        • All orders & line orders
      • HRM Module
        • Payroll management
        • Shift management
        • Holidays management
        • Leave management
        • Attendance management
        • Essentials module
        • What is a sales target?
      • Project Management
      • CRM Module
      • Advance Repair
      • HMS Module
      • Manufacturing
        • Settings
        • Permissions
        • Using for repackaging and selling
      • WooCommerce
      • Spreadsheet
      • Catalogue QR
      • Partnership
    • Integrations
      • Google Map
      • Chat GPT
      • WooCommerce
      • Khalti
    • Tips & Tricks
      • Keyboard shortcuts for POS
      • Improve browser based print (Receipts or other)
      • Create shortcuts for web
      • Browser full-screen mode or distraction-free mode
      • Barcode scanner trick
      • Reusing product barcodes
  • Help and FAQ
    • Troubleshoot
    • Hardware Support
      • How to add a barcode scanner?
      • How setup label weighing scale?
      • How to setup thermal printer for receipt printing
      • Barcode printer support
      • How to setup a printer to open cash drawer automatically?
    • FAQ
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On this page
  • Features in HMS module
  • Adding rooms in the HMS module
  • Setting prices for rooms
  • Booking rooms in the HMS module
  • Calendar screen use-cases
  • Extras
  • Reserve rooms as unavailable
  • Coupons
  • Reports
  • Amenities
  1. Knowledge Base
  2. Modules

HMS Module

Features in HMS module

Booking

  1. Adding and booking rooms along with amenities.

  2. Adding price for rooms based on dates and number of guests.

  3. Mark the bookings in the calendar sheet.

Room Management and Pricing

  1. Adding details and price for extras.

  2. Reserve rooms as unavailable.

  3. Adding coupons with coupon codes and discounts.

Dashboard and Reports

  1. Generating Reports.

  2. Dashboard with all details.

Notifications

  1. Sending automatic notifications to customers on booking.

Adding rooms in the HMS module

Rooms can be added to the HMS module with the following details

  • Accommodation type

  • Maximum number of Adults/Children

  • Maximum number of Occupancy

  • Custom room number

  • Selecting Amenities

  • Description

To add a room, follow the steps below

Setting prices for rooms

For each type of room added, the price can be set.

Price can be set based on three categories.

Default Pricing:

While setting the default price, this price is applicable for all days of the week.

Pricing Based On Weekday:

Sometimes the price may vary for each day, for example during the weekend the price can be higher than on weekdays.

For this purpose, you can click the check box and set different prices for each day of the week and set different prices.

Pricing Based On Number Of Guests:

Sometimes the price may vary based on the number of guests.

For this purpose, you can click the check box and set different prices based on the number of guests and set the prices.

To set the price, follow the below steps

Booking rooms in the HMS module

Rooms can be booked by providing the customer and payment details.

While booking rooms coupon codes can be added to get the benefit of coupon discounts.

To add a room,

To add a room, follow the steps below

Calendar screen use-cases

Bookings can be directly marked on specific dates in the calendar screen.

On clicking on specific dates, it will directly take you to the ‘Add Booking’ page

Extras

Some customers may avail of some extra features during booking, like charges for transportation or food. Such charges can be added under ‘extras’.

If these extras are selected while booking rooms the price added for such features will be added to the amount for the room.

Extras can be applied under certain conditions.

  1. Per Day – The amount added for extra will be applicable for a day (For example, the amount of food is $25 per day)

  2. Per Booking – The amount added for extra will be applicable for the whole booking (For example, the amount of food is $25 in total for that booking, irrespective of the days)

  3. Per Person – The amount added for extra will be applicable for each person added to the booking (For example, the amount of food is $25 for 1 person. If 2 persons are added then the amount for food will be calculated as $50)

  4. Per Day/Per Person – The amount added for extra will be applicable for a day for one person (For example, the amount of food is $25 per day for one person. If 2 persons are added for two days then the amount for food will be calculated as $100 )

Reserve rooms as unavailable

For reserving rooms before booking them, you can use this feature.

In the Unavailable tab, press the Add button. Here you can provide the room number and dates on which they are reserved.

Once the added date period has elapsed, the room will be automatically made available.

Coupons

A coupon code discount can be provided while booking rooms. To add the coupon code and discount amount, use the Coupon Tab.

The coupon code can be added while booking rooms and the discount amount will be deducted from the actual amount during payment.

Reports

Reports on total bookings confirmed, canceled, and pending, the number of guests who arrived, etc can be viewed in the Reports Screen.

Amenities

For each room, additional amenities like AC, extra cots, etc can be added here.

To add amenities, follow the steps below

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Last updated 12 months ago