# Payroll management

Some conditions are applied before adding a payroll

1. Only the admin can add payroll & other users can view only their payroll.
2. **Reference no**. will be generated for Payroll. You can change the Payroll Reference No. a prefix from settings.

#### Adding Payroll

1. For adding payroll click on the Add button in the payroll menu.
2. Select Employee and the month/year of payroll.
3. If any existing payroll is for the period then it will be shown for editing or new payroll can be added.
4. Fields:
   1. **Total work duration**: Duration of work will be auto-calculated based on attendance
   2. **Duration Unit**: Unit of work like month/hour/week or other.
   3. **Amount per unit duration**: Price per duration.
   4. **Total**: Total work duration **x** Amount per unit duration
   5. **Allowances**: add as many allowances as you have for the employee. Allowances will be added to the final payroll.
   6. **Deductions**: add deductions for the employee. Deductions will be subtracted from the final payroll.
5. **Gross amount** = Total + Sum of Allowances – Sum of Deductions
6. An inbuilt app Notification will be sent to the user when payroll is added.

#### Editing Payroll

To edit a payroll, click on the ‘All payroll groups’ tab -> Action -> Edit

#### Making Payment for Payroll:

To make a payment for a particular payroll, Go to Payroll -> All payroll groups.

Click on the action button -> Payment

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#### Making Partial Payment for Payroll:

If you want to add a partial payment payroll for all employees or a group of employees follow the step below.

* [ ] Step 1: Navigate to the Payroll section and select the “**All Payroll Payment**” tab.
* [ ] Step 2: Click on “**Actions**” and choose “**Add Payment**” for the specific payroll you want to make payment for.
* [ ] Step 3: You’ll be directed to the payment screen, where you can enter the required amount.
* [ ] Step 4: Click “**Save**” to confirm the partial payment.
* [ ] Step 5: If you wish to add the remaining amount later, repeat the same steps mentioned above.

{% hint style="danger" %}
**NOTE**: While adding payroll payments, you can include payment notes. For instance, if you’re making the first due payment, mention it in the payment notes.
{% endhint %}

#### Adding Bulk Payroll and Bulk Payment for Payroll:

If you want to add a bulk payroll for all employees or a group of employees follow the step below.

For example: If you have 100 employees then you need to enter 100. You should have a bulk pay option.

While adding payroll, select all the employee names for bulk payment.

After adding the payroll, go to the ‘**All Payroll Groups**‘ tab where you can find the payroll as a group to add the bulk payment.

#### Adding Bonus in Payroll:

While adding a payroll, add a description “bonus” and add the bonus amount.

This way you can add the bonus amount to the payroll.